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UA 003.082 Guide to the North Carolina State University, Office of Finance and Business, Real Estate Office Records, 1932-2006 (bulk 1980-2006) (Bulk, 1980-2006)

The records of the Real Estate Office at North Carolina State University currently consists of one series of materials containing records of the university's ownership of the Chinqua-Penn Plantation.
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The Chinqua-Penn Plantation Series is divided into the following four sub-series: Property Management, Inventory and Appraisal, Lease, and Marketing and Sales. Materials within this series consist of correspondence, reports, photographs, leases and aggreements, as well as architectural drawings, brochures, and marketing publications. This series reflects Nroth Carolina State University's maintenance of the Chinqua-Penn Plantation, listed on the National Register of Historic Places, until its sale. The University opened Chinqua-Penn to the public, as desired by Mrs. Penn, between 1966 and 1991. Chinqua-Penn Foundation, Inc., a private non-profit, under a lease from the State of North Carolina, provided public tours until 2002. With the termination of the lease, economic conditions and debt led to its marketing and sale. Materials within the Chinqua-Penn series range in date from 1932 to 2006.
Chinqua-Penn Plantation.
North Carolina State University--History.
North Carolina State University. Office of Finance and Business.
Architecture
Chinqua-Penn Plantation
Greensboro (N.C.)
Plantations--North Carolina--History
Raleigh (N.C.)
Reidsville (N.C.)
Universities and colleges--North Carolina--Real property
Property Management, 1986-2003 (Subseries 1.1)
(4 archival boxes)
The Property Management subseries contain correspondence, reports and assessments relating to the management of the Chinqua-Penn Plantation during the time that the property was administered by the North Carolina State University's Office of Finance and Business. Included in this subseries is information relating to the appointment of a director, maintenance and repairs to the property, and conservation blueprints. In addition, a detailed history of the plantation and the Schoellkopfs' family history is included in these records. Materials in the Property Management subseries range in date from 1986 to 2003.
[Box 1, Folder 1] Administrative Unit Plan -- Goals, Objectives, Strategies, 1990-1993
[Box 1, Folder 2] Advisory Committee, 1986
[Box 1, Folder 3] Alcohol Served on Premises, 1994
[Box 1, Folder 4] American Association for State and Local History (AASLH), 1987
[Box 1, Folder 5] American Association for State and Local History (AASLH)-- Annual Meeting, 1987
[Box 1, Folder 6] Annual Meeting -- Chinqua-Penn Plantation Foundation, 1994-1995
[Box 1, Folder 7] Assessment of the collection of Chinqua-Penn Plantation, 1987
[Box 1, Folder 8] Authority -- Delegation to Sign, 1989
[Card Box 18] Backup tape 2, 1987-1989
These files are located on a DC 600A data cartridge which currently cannot be read.
[Box 1, Folder 9] Bank Account, 1986
[Box 1, Folder 10] Bank Card, 1986-1989
[Box 1, Folder 11] Boilers, 1999-2000
[Box 1, Folder 12] Budget, 1990-2001
[Box 1, Folder 13] Bueney, David -- Presentation Report (Burney Design), 1987-1988
[Box 1, Folder 14] Capital Assets Management System, 1990-1997
[Box 1, Folder 15] Claridge Manor Furniture Agreement, 1988-1989
[Box 1, Folder 16] Chancellor's Christmas Card, 1987
[Box 17, Folder 5] Chinqu Penn, undated
VHS cassette; Approximate runtime: 2 hours; color; sound
[Card Box 18] Chinqua-Penn database, 2005
These files are located on two 3 1/2" disks which currently cannot be read.
[Box 17, Folder 6] Chinqu-Penn Reopening, 30 Jun. 1994
VHS cassette; Approximate runtime: 2 hours; color; sound
[Box 1, Folder 17] Clock Tower, 1989
[Box 1, Folder 18] Clock Tower -- Phase 2, 1988
[Box 1, Folder 19] Cookbook, 1988
[Box 1, Folder 20] Correspondence (1), 1987-1988
[Box 2, Folder 1] Correspondence (2), 1988-1989
[Box 2, Folder 2] Correspondence (3), 1989-1990
[Box 2, Folder 3] Curatorial Activities, 1986-1993
[Box 2, Folder 4] Director, Search 1, 1988
[Box 2, Folder 5] Director, Search 2, 1988
[Box 2, Folder 6] Director -- Appointed, 1988-1987
[Card Box 18] Documents, publications, letters (from Catherine Garrison's PC), 4 Jan. 2001
These files are located on a CD which currently cannot be read.
[Card Box 18] Drawings and plans (labeled on disc as Chinqua-Penn Plantation House, Design Development & Edwin Baldwin, Architect), 1986
CD
[Card Box 18] Drawings and plans for house and pagoda (labeled on disc as Chinqua-Penn Plantation), 2003-2006
CD
[Box 2, Folder 7] Financial Statement (Year-End Report), 1994
[Box 2, Folder 8] Financial Statements, 1998
[Box 2, Folder 9] Friends of Chinqua-Penn Plantation (1), 1986
[Box 2, Folder 10] Friends of Chinqua-Penn Plantation (2), 1986-1992
[Box 2, Folder 11] Gifts, 1989-1990
[Box 2, Folder 12] Gift Shop, 1986-1990
[Box 3, Folder 1] Grants, 1990-1991
[Box 3, Folder 2] Grants -- Conservation Study (includes blueprints)
[Box 3, Folder 3] Grape Arbor, 1987
[Box 3, Folder 4] History, 1986-1987
[Box 3, Folder 5] History-- The Schoellkopfs 1842-1994: A Family History, 1995
[Box 3, Folder 6] History and Physical Condition, 1986-1987
[Box 3, Folder 7] Horticulture, 1987-1992
[Box 3, Folder 8] Insurance (1), 1986-1988
[Box 3, Folder 9] Insurance (2), 1988-1992
[Box 4, Folder 1] Insurance, 1993-1997
[Box 4, Folder 2] Insurance, 1997-1999
[Box 4, Folder 3] Insurance, 2000-2006
[Box 4, Folder 4] Landscaping/Horticultural Activities, 1986-1989
[Box 4, Folder 5] Law Enforcement, 2003
[Box 4, Folder 6] Miscellaneous, 1991
[Box 4, Folder 7] National Register of Historic Places, 1992-1993
[Box 4, Folder 8] Newspapers Clippings, 1991-1999
[Box 4, Folder 9] Plan for Reopening, 1994
[Box 5, Folder 1] Publications (1), 1987
[Box 1, Folder 2] Publications (2), 1987-1990
[Box 5, Folder 3] Security Policy and Procedures, 2002
[Card Box 18] Security Policy and Procedures, 2002
These files are located on a 3 1/2" disk, which currently cannot be read.
[Box 16, Folder 15] Slate tile (1 of 7), undated
[Box 16, Folder 16] Slate tile (2 of 7), undated
[Box 16, Folder 17] Slate tile (3 of 7), undated
[Box 16, Folder 18] Slate tile (4 of 7), undated
[Box 17, Folder 1] Slate tile (5 of 7), undated
[Box 17, Folder 2] Slate tile (6 of 7), undated
[Box 17, Folder 3] Slate tile (7 of 7), undated
[Box 5, Folder 4] Stationery
[Box 5, Folder 5] Updates, 1989
Inventory and Appraisal, 1932-2006 (Subseries 1.2)
(4 archival boxes)
The Inventory and Appraisal subseries is arranged by appraisal or inventory date. This subseries contains appraisal and inventory reports and photographs of the Chinqua-Penn Plantation. These reports list household furnishings, furniture, and tools and equipment of the plantation. Included in these reports are art and antique decorative art objects. Photographs that are included were taken for the 1958 appraisal. Materials in the Appraisal and Inventory subseries range in date from 1932-2006.
[Box 5, Folder 6] 1932 Appraisal, 1932
[Box 5, Folder 7] Appraisal--Preliminary Estimates, 2003
[Box 5, Folder 8] Appraisal Report (1), 1958
[Box 5, Folder 9] Appraisal Report (2), 1958
[Box 5, Folder 10] Photographs (1), 1958
[Box 6, Folder 1] Photographs (2), 1958
[Box 6, Folder 2] Copy of Last Will and Testament, 1959
[Box 6, Folder 3] Appraisal Report, 1963
[Box 6, Folder 4] Appraisal Report (1), 1965
[Box 6, Folder 5] Appraisal Report -- Residence Furniture (2), 1965
[Box 6, Folder 6] Appraisal Report -- Residence Furnishings (3), 1965
[Box 6, Folder 7] Appraisal Report (4)-- Equipment and Appliances, 1965
[Box 6, Folder 8] Appraisal Report (5) -- Property Transfers
[Box 6, Folder 9] Appraisal Report (6)-- Furnishing Transfers, 1965
[Box 6, Folder 10] Appraisal Report (7)-- Furnishing Transfers, 1965
[Box 6, Folder 11] Appraisal Report (8)-- Furnishing Transfers, 1965
[Box 6, Folder 12] Appraisal, 1980
[Box 6, Folder 13] Christie's Appraisal, 1980
[Box 6, Folder 14] Christie's Appraisal (2)-- Summary, 1980
[Box 7, Folder 1] Inventory Notes, 1986
[Box 7, Folder 2] Inventory, 1986-1991
[Box 7, Folder 3] North Carolina State University Collection -- Attached Objects (Chinqua-Penn Plantation), 1987
[Box 7, Folder 4] Inventory, 1987
[Box 7, Folder 5] Appraisal, 1987-1988
[Box 7, Folder 6] Pagoda Restoration, 1990
[Box 7, Folder 7] Inventory -- Amended (1), 1996
[Box 7, Folder 8] Inventory -- Amended (2), 1996
[Box 8, Folder 1] Inventory -- Amended (3), 1996
[Box 8, Folder 2] Appraisal Report, 1996
[Box 8, Folder 3] Appraisal Listing, 1996
[Box 8, Folder 4] Appraisal, 1996-2002
[Box 8, Folder 5] Appraisal, 1996-2003
[Box 8, Folder 6] Missing Items and Temporary Inventory, 1998-2000
[Box 8, Folder 7] Art Object Gifts, 2001
[Box 8, Folder 8] Inventory Correspondence, 2002
[Box 8, Folder 9] Inventory, 2002
[Card Box 18] Images of inventory (unlabeled disc), 2002
Pocket CD
[Card Box 18] Images of inventory (labeled on disc as 'Chinqua Penn'), 2002
Pocket CD
[Box 8, Folder 10] Accreduted Appraisal Associates, 2002
[Card Box 18] Past Perfect images database, 2002
12 Zip discs
[Box 8, Folder 11] Tool and Equipment Inventory, 2002
[Card Box 18] All photos after 7/24/2002, 2000-2003
Zip disc
[Card Box 18] Images of inventory (labeled on disc as Chinqua-Penn I), 2003-2005
CD
[Card Box 18] Images of inventory (labeled on disc as Chinqua-Penn II), 2003
CD
[Box 8, Folder 12] Objects on Loan, 2003
[Box 9, Folder 1] Appraisal Report, 2004
[Box 9, Folder 2] Inventory, 2006
[Box 17, Folder 4] Slides, undated
Lease, 1992-2002 (Subseries 1.3)
(2 archival boxes)
The Lease subseries consists of correspondence, reports, leases and agreements with the Chinqua-Penn Foundation as well as separate maintenance agreements. Also included is a proposed Farmer's Market in Rockingham county, on the Upper Peidmont Research Station. Materials in the Lease subseries range in date from 1992 to 2002.
[Box 9, Folder 3] Carolina Inn Lease Draft, 1992
[Box 9] The Case for Chinqua-Penn Plantation from the Chinqua-Penn Plantation Foundation, Inc., 1995
[Box 9, Folder 5] The Case for Chinqua-Penn Plantation from the Chinqua-Penn Plantation Foundation, Inc., 1996
[Box 9, Folder 6] Chinqua-Penn Foundation Correspondence--Operation and Maintenance agreement, 1959-1989
[Box 9, Folder 7] Chinqua-Penn Foundation Correspondence, 1989-2001
[Box 9, Folder 8] Chinqua-Penn Foundation Lease (1), 1999-2002
[Box 9, Folder 9] Chinqua-Penn Foundation Lease (2), 2002
[Box 10, Folder 1] Chinqua-Penn Keying, 1988
[Box 10, Folder 2] Chinqua-Penn Research Station Agreement Proposal, 2001
[Box 10, Folder 3] Greenhouse Use Agreement, 1993-1996
[Box 10, Folder 4] Lease--Chinqua-Penn Plantation Foundation, 1993-1995
[Box 10, Folder 5] Lease--Chinqua Penn Foundation, Inc., 1995-2000
[Box 10, Folder 6] Reallocation Correspondence, 1989-1990
[Box 10, Folder 7] Rental Agreements, 2002-2003
[Box 10, Folder 8] Rental House, 1989-1991
[Box 10, Folder 9] Service Agreement, 1994
[Box 10, Folder 10] Use Agreements and Leases, 2001-2002
Marketing and Sales, 1997-2006 (Subseries 1.4)
7 archival boxes
The Marketing and Sales subseries contains correspondence, architectural drawings, maps, financial reports, marketing publications, brochures and photographs relating to the Chinqua-Penn Plantation's marketing and sale while it was administered by North Carolina State University. Included in this subseries are property listings and reality publications by nationally known agencies such as Christie's Great Estates and Sotheby's International Realty, as well as local real estate agencies. Materials in the Marketing and Sales subseries range in date from 1987 to 2006.
[Box 10, Folder 11] Sale of Chinqua-Penn Agreement, 2006
[Box 10, Folder 12] Assignment--Contract to Purchase Replacement Property, 206
[Box 10, Folder 13] Attached Objects, 2003-2006
[Box 10, Folder 14] Auctioneers, 1997-2003
[Box 10, Folder 15] Auction, 2003
[Box 10, Folder 16] Bill of Sale, 2006
[Box 10, Folder 17] Cinqua-Penn Foundation, Inc. Financial Statements, 1999
[Box 11, Folder 1] Chinqua-Penn--Mailing/Contact lists, 2003-2005
[Box 11, Folder 2] Chinqua-Penn--Marketing Updates and Reports, 2003
[Box 11, Folder 6] Cinqua-Penn--Marketing Update and Reports (2), 2003-2004
[Box 11, Folder 4] Chinqua-Penn Plantation Guide book, 1987
[Box 11, Folder 5] Chinqua-Penn Web Site, 2006
[Box 11, Folder 6] Christie's Great Estates, 2003
[Box 11, Folder 8] Christie's Magazine, 2001
[Box 11, Folder 9] Christie's Magazine, 2003
[Box 11, Folder 10] Clark Properties Correspondence, 2004-2005
[Box 11, Folder 11] Clark Properties--Marketing, 2003
[Box 12, Folder 1] Clark Properties of North Carolina, 2003
[Box 12, Folder 2] Correspondence/documents relating to sale (1), 2006
[Box 11, Folder 7] Christie's Great Estates, Issue 1, 2003
[Box 12, Folder 3] Correspondence/Documents related to sale (2), 2006
[Box 12, Folder 4] Disposition, 2002-2003
[Box 12, Folder 5] E-mail correspondence, 2002-2006
[Box 12, Folder 6] E-mail correspondece, 2003-2006
[Box 12, Folder 7] Finance and Business Action Sheet, 2006
[Box 12, Folder 8] Graham and Boles Properties
[Card Box 18] House & Gardens Screensaver, 2001
These files are located on a CD which currently cannot be read.
[Box 12, Folder 9] Listing Agreements, 2003-2005
[Box 13, Folder 1] Maps and Architectural Drawings, 2004
[Box 13, Folder 2] Marketing Research and Marketing Plan (1), 2002-2003
[Box 13, Folder 3] Marketing Research and Marketing Plan (2), 2002-2003
[Box 13, Folder 4] Museum Photographs
[Box 13, Folder 5] National Register of Historic Places, 1993
[Box 13, Folder 6] News Articles, 2003-2005
[Box 13, Folder 7] Non-Warranty Deed, 2006
[Box 13, Folder 8] North Carolina Department of Cultural Resources, 2003
[Box 13, Folder 9] Notes, 2002-2003
[Box 13, Folder 10] Offer to Purchase--Richard C. Leander, 2004
[Box 13, Folder 11] Offer to Purchase--Calvin Phelps, 2006
[Box 13, Folder 12] Offer to Purchase--Powell and Patterson, 2005
[Box 13, Folder 13] Offer to Purchase--Schrogin/Baar Investments, 2004-2005
[Box 14, Folder 1] Offer to Purchase--Peter Triggiani, 2004
[Box 14, Folder 2] Offer to Purchase--Virginia Veasey, 2004
[Box 14, Folder 3] Offer to Purchase--Steven Williams, 2005
[Box 14, Folder 4] Offer to Purchase--M. Yates, 2006
[Box 14, Folder 5] Offer to Purchase and Contract, 2006
[Box 14, Folder 6] Photographs of Property, 2006
[Box 14, Folder 7] Promotional Magazines, 2003
[Box 14, Folder 8] Promotional Material, A Guide to Chinqua-Penn Plantation, 1996
[Box 14, Folder 9] Prudential, Carolinas Realty, 2003
[Box 14, Folder 10] Purchase Inquiry E-mail, 2005
[Box 14, Folder 11] Real Estate Agents, 2003-2004
[Box 14, Folder 12] Recommended Items for Sale, 2001-2002
[Box 14, Folder 13] Recorded Deed, 2006
[Box 14, Folder 14] 2003 Reidsville Chamber of Commerce, Membership Directory and Buyer's Guide, 2003
[Box 14, Folder 15] Request for Proposals and Financial Reports (1), 1994-2000
[Box 14, Folder 16] Request for Proposals and Financial Reports (2), 2002-2003
[Box 15, Folder 1] Rockingham county, Reidsville, Chamber of Commerce Brochures, 2002
[Box 15, Folder 2] Rockingham County, North Carolina Brochures
[Box 15, Folder 3] Rockingham County Tourism Development--Chinqua-Penn, 2001-2003
[Box 15, Folder 4] Settlement Statement, 2006
[Box 15, Folder 5] Site Visit/Open House, 2003
[Box 15, Folder 6] Site Visits/Open House, Previews, 2003
[Box 15, Folder 7] Sotheby's International Realty Correspondence, 2002-2004
[Box 15, Folder 8] Sotheby's International Realty Guide to Distinctive Properties, 2004
[Box 15, Folder 9] Sotheby's International Realty -- Marketing Proposals, 2003
[Box 15, Folder 10] Sotheby's International Realty Promotional Materials, 2002
[Box 15, Folder 11] Sotheby's International Realty -- Property featured in The Week magazine, 2004
[Box 15, Folder 12] Sotheby's Preview, 2003
[Box 15, Folder 13] Sotheby's Preview, 2003
[Box 15, Folder 14] Sotheby's Preview, 2004
[Box 15, Folder 15] Southern Farm and Ranch, 2003
[Box 15, Folder 16] Statue Repair, 2006
[Box 15, Folder 17] Structural, Service Repairs -- Invoices and Correspondence, 2003
[Box 16, Folder 1] Survey, Map, Architectural Drawings, 1965-1987
[Box 16, Folder 2] Transfer of Items from Chinqua-Penn, 2005
[Box 16, Folder 3] United Country Realty (1), 2003
[Box 16, Folder 4] United Country Realty American Treasures, 2003
[Box 16, Folder 5] United Country.Com, 2003
[Box 16, Folder 6] United Country Virginia Realty
[Box 16, Folder 7] Use of proceeds from sale of Chinqua-Penn Mansion, 2006
[Box 16, Folder 8] 2003 Western Rockingham Chamber of Commerce -- Membership Directory, 2003
[Box 16, Folder 9] York Simpson Underwood, 2003
[Box 16, Folder 10] York Simpson Underwood --Christie's Great Estates Affiliate (1), 2002
[Box 16, Folder 11] York Simpson Underwood -- W.C. Stonach House, 2002
[Box 16, Folder 12] York Simpson Underwood -- York Properties History, 2003
[Box 16, Folder 13] Yost and Little Realty, Inc. -- Loch Ridge Court, 2001
[Box 16, Folder 14] Yost and Little Realty, Inc. -- The History of Yost and Little, 2002

Creator

North Carolina State University. Real Estate Office.

Quantity

9.0 Linear feet

General Physical Description note

17 boxes, 1 card box

Language

English

Acquisitions Information

Transferred by North Carolina State University, Real Estate Office.

Processing

Processed by: Beverly King, 2010 August;machine-readable finding aid created by: Cate Putirskis; revised by: Beverly King, 2010 August

Scope and Content Note

The records of the North Carolina State University Real Estate Office currently consist of materials relating to the Chinqua-Penn Plantation, which was formerly owned by the university, but has since been sold. Types of materials include correspondence, financial files, information on the property and activities taking place there, and audio/visual materials. Materials range in date from 1980-2004, with one item from 1932 also present.

Historical Note

Many diverse organizations report to the Vice Chancellor for Finance and Business, providing infrastructure services essential to supporting the students, faculty and staff of NC State University. The Real Estate Office reports to the Office of the Treasurer within the Office of Finance and Business, and oversees the purchasing, maintenance, and selling of the university's real property.

The Chinqua-Penn Plantation House, located near Reidsville in Rockingham County, was a gift to the North Carolina State University System in 1959. In 1986, the care and mainentance was transferred to North Carolina State University. The Office of Finance and Business's Real Estate Office oversaw the management, appraisal, lease agreements, and eventual marketing and sale of the property in 2006.

Access to Collection

Collection is open for research; access requires at least 24 hours advance notice, with the following exceptions:

Original audio, video, and digital items require production of a use copy prior to patron access.

For more information contact us via mail, phone, fax, or our web form.

Mail

Special Collections Research Center
Box 7111
Raleigh, NC, 27695-7111

Telephone

(919) 515-2273

Fax

(919) 513-1787

Preferred Citation

[Identification of item], North Carolina State University, Office of Finance and Business, Real Estate Office Records, UA 003.082, Special Collections Research Center, North Carolina State University Libraries, Raleigh, NC

Access to Collection

The nature of the NCSU Libraries' Special Collections means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. The NCSU Libraries claims only physical ownership of most Special Collections materials.

The materials from our collections are made available for use in research, teaching, and private study, pursuant to U.S. Copyright law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source.

Access to Collection

This collection may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations. Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which North Carolina State University assumes no responsibility.

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