mc00156 Preliminary Inventory to the Southeastern Branch of the Entomological Society of America Records, 1940-2004 MC 00156 Finding aid prepared by Processed by Judy Allen Dodson; updated by Judy Allen Dodson 2010 October; updated by Jennifer Baker 2013 May Special Collections Research Center 2009 September This finding aid was produced using the Archivists' Toolkit 2013-05-21T10:11-0400 English Describing Archives: A Content Standard Entomological Society of America, Southeastern Branch Records MC 00156 Special Collections Research Center 15.31 Linear feet 10 cartons, 1 half box 1940-2012 Records, 1940-2011, of the Southeastern Branch of the Entomological Society of America (ESA) contain annual meeting programs, 1940-2004; photographs of award winners, speakers, and officers; correspondence; financial statements; undated bound reports; reprints of published Branch history; and extensive loose files in folders. This collection also contains a small file of correspondence and financial information on the Cotton States Branch from 1926-1959 and correspondence from the Southeastern Branch and the national office dating to 1972. The Entomological Society of America (ESA), founded in 1889, serves the professional and scientific needs of entomologists. The Southeastern Branch, formerly the Cotton States Branch, in the United States consists of: Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee and United States Territories of Puerto Rico and the U.S. Virgin Islands. English 10 cartons, 1 halfbox Entomological Society of America. Southeastern Branch. Scope and Content Note

Records, 1940-2012, of the Southeastern Branch of the Entomological Society of America (ESA) contain annual meeting programs, 1940-2010; photographs of award winners, speakers, and officers; correspondence; financial statements; undated bound reports; reprints of published Branch history; and other files. Files in boxes 4-8 chiefly concern arrangements for annual meetings.

The collection also contains a small file of correspondence and financial information on the Cotton States Branch from 1926-1959 and correspondence from the Southeastern Branch and the national office dating to 1972.

Correspondence regarding the annual meetings and committee assignments are in folders and range in dates from 1954 to 2011.

Also included are a complete collection of Southeastern Branch annual meeting programs from 1940 to 2004 and unidentified photographs dating to 1954. Published history summaries of the Southeastern Branch cover the period 1904-1988. In 1996 Southeastern Branch business was conducted using electronic correspondence.

 Restrictions to Access

Collection is open for research; access requires at least 24 hours advance notice.

 Acquisition Information

Gift of Southeastern Branch of the Entomological Society, 2009 (Accession no. 2009-0159), and (Accession no. 2012-0124)

 Preferred Citation

[Identification of item], Entomological Society of America, Southeastern Branch Records, MC 00156, Special Collections Research Center, North Carolina State University Libraries, Raleigh, NC

 Processing Information

Finding aid created by Judy Allen Dodson, 2009 September; updated by Judy Allen Dodson 2010 October, and Vivian Phinizy 2012 May

 Historical Note

The Entomological Society of America (ESA), founded in 1889, is the largest organization in the world serving the professional and scientific needs of entomologists and people in related disciplines. The ESA today has more than 5,700 members affiliated with educational institutions, health agencies, private industry, and government. Members are researchers, teachers, extension service personnel, administrators, marketing representatives, research technicians, consultants, students, and hobbyists.

The mission of the Entomological Society of America is to promote entomology in all its sub-disciplines for the advancement of science and the benefit of society. ESA is a 501(c)3 not-for-profit professional society governed by a board comprised of members. The headquarters office is located in Lanham, Maryland, a suburb of Washington, D.C. Membership in the Entomological Society of America is open to anyone who has interest or training in insects.

The Southeastern Branch , formerly the Cotton States Branch, in the United States consists of: Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and the United States Territories of Puerto Rico and the U.S. Virgin Islands

 Organization of the Collection

This collection has not yet undergone full archival processing. Materials are arranged in the order received.

 Copyright Notice

The nature of the NCSU Libraries' Special Collections means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. The NCSU Libraries claims only physical ownership of most Special Collections materials.

The materials from our collections are made available for use in research, teaching, and private study, pursuant to U.S. Copyright law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source.

 Entomological Society of America. Southeastern Branch. Entomologists Entomologists--North Carolina Entomologists--North Carolina--History Entomology--Research--North Carolina Entomology--Study and teaching (Higher)--North Carolina Entomology--United States--History--20th century Annual Meeting Programs (some missing) 1 1940-1975 Annual Meeting Programs 1 1979-2004 Black and White Photographs 1 1954-1983 Letter from E. Ortel 1 1972 History of ESA 2 1953-1963 Early History of ESA 2 1941-1983 Proceedings of Meetings 2 1955-1968 History of Entomology Departments 2 1961 & 1976 Historical Records 2 1959-1978 Cotton States Branch 2 1926-1976 Early Financial Information 2 1959-1988 Bound Volumes of SEB meeting proceedings and financial summaries 3 1953-1965 Branch History Reprints 3 1979-1980 Committee Reports 3 1982 Bank Statements 3 1982 Annual Meeting, Greenville, SC 3 1982 Proceeding of Meeting, Minutes, Atlanta, GA Meeting 3 1982 General Correspondence 3 1982 Payne, James E. 3 1982 Martin, Dial F. 3 1981 Turnipseed, Sam G. 3 1980 General Correspondence 3 1980 Committee Meeting 3 1980 Maxwell, Fowden G. 3 1978 Sparks, Alton N. 3 1977 Committee Meeting 3 1975 Meeting, Memphis 3 1973-1974 Annual Meeting, Little Rock, Arkansas 3 1965 Minutes 3 1964 Minutes, Meeting, Jackson, Mississippi 3 1963 General Correspondence 3 1962 Cotton States Branch Correspondence 3 1956 and 1959 Annual Meeting, 29th, Tampa, Florida 3 1955 Miller Bill Correspondence 3 1954 General Correspondence 3 1953-1954 Proceedings of Meeting, Atlanta, GA 3 1952 Proceeding of Meeting, Memphis, TN 3 1951 General Correspondence 3 1978 Minutes 4 1985 Secretary Treasurer Reports 4 1985 Musick, G. J. 4 1985 Business Meeting 4 1985 Entomological Society of America 4 1985 General Correspondence 4 1985 Committee Reports 4 1984 Executive Committee 4 1984 Non-members 4 1984 General 4 1984 Bank Statements 4 1984 Secretary Treasurer 4 1984 Program 4 1984 Correspondence 4 1982-1983 Financial 4 1983 Committee Reports 4 1983 Bank Statements 1989 General Correspondence 5 1988 Annual Meeting Plans 5 1988 Treasurer's Report 5 1988 Past Programs 5 1988 Hotel Contract, Nashville, TN 5 1988 Proceeding of Meeting, Nashville, TN 5 1989 Proceedings of Meeting, Raleigh, NC 5 1988 Hotel Contracts 5 1988 Minutes 5 1988 Annual Meeting Plans 5 1988 Bank Statments 5 1988 Annual Meeting Plans 5 1987 General Correspondence 5 1987 Treasurer's Report 5 1987 Committee Guildlines 5 1987 Budget 5 1987-1988 General Correspondence 5 1986 Proceedings of Meeting 5 1987 Budget 6 1992 Hotel Contracts, Orange Beach, AL 6 1991 General Correspondence 6 1991 Minutes 6 1991 Constitution and Bylaws 6 1991 Hotel Contracts, Orlando Florida 6 1990 General Correspondence 6 1990 Minutes 6 1990 Annual Meeting Plans 6 1990 Receipts 7 1995 General Correspondence 7 1995 Budgets 7 1994-1995 Committee Guidelines 7 1995 Minutes 7 1995 Past Programs 7 1995 Treasurer's Report 7 1995 Bank Statements 7 1995 Final Business Meeting 7 1994 Budgets 7 1994 Annual Meeting Plans 7 Committee Guidelines 7 1994 Minutes 7 1994 Bank Statements 7 1994 Receipts 7 1994 Hotel Contracts, Charleston, SC 7 1994 Treasurer's Report 7 1994 Minutes 7 1993 Bank Statements 7 1993 Annual Meeting Plans 7 1993 Annual Meeting, Mobile, Alabama 8 2000 Industry Contributions, Destin, FL 8 1999 Meeting, Chattanooga, TN 8 1998 Committee Reports, Asheville, NC 8 Hotel Contracts, Asheville, NC 8 1997 General Correspondence 8 1996 Color Photographs from Barbara Perrigin 9 Undated 75th Annual Meeting Southeastern Branch, Augusta, Georgia program 9 2001 Guidelines for Officers and Committee Chairs 9 2004 File folders contain infomation on: Constitution/ By-laws, Correspondence, Income Tax, Insurance Data, Tax Exempt Certificates, Budgets, and Financial Statements 9 1995-2010 2000-2011 Annual Meeting Planning Notes and Committee Meeting Minutes 10 2000-2011 Guidelines for Officers and Committee chairs, Conference Note book ( Rosters, Constitution and Bylaws, Hotel Arrangements, etc.), Receipts, Budgets, and other Financial Documents (cd included) 11 2003-2010 Access to Collection

Financial records in this box are restricted.

 Financial Records, Notes on 2012 Annual Meeting 11 2011-2012